Head of People Operations & Transformation (f/m/d)

At Instagrid, you are part of the clean-tech revolution by bringing pure energy into your region, helping professional workers transition away from combustion generators and making it possible for them to experience a safe, efficient, clean and silent energy solution.

Your Mission

Make People Operations fast, frictionless, and invisible to the business – so employees never feel it, and so the company can scale without growing Operations headcount at the same pace. You'll get there through process improvement, smart automation and AI.

And because you've worked across both sides of the People function – Business Partnering and Operations – you bring judgement, not just execution. You know when a process needs to be perfect, and when "fast and good enough" is the right call.

Your Impact

People Operations leadership

• Lead and develop the People Operations and Payroll team.

• Own the operating model and service standard for how P&C shows up for the business – reliable, fast, low-friction.

• Build a team and a set of processes that scale with the company.

Automation & efficiency

• Apply AI and automation systematically across the employee lifecycle – onboarding, contracts, data management, day-to-day admin. You know how to push the boundaries whilst keeping our data safe, and staying compliant.

• Own our People tooling stack (Personio and beyond): configuration, integrations, continuous improvement.

• Don't just optimise existing processes - redesign them. Use AI, automation, and smart systems to eliminate manual work and build People Operations that scales.

Employee experience

• Make sure efficient never means impersonal – build in the moments that matter for a remote/hybrid, multi-country workforce.

• Be the standard-bearer for service quality: Employees should experience People Operations as responsive, effortless, and genuinely helpful.

Payroll, compliance & policy

• Own payroll governance and vendor coordination across our entities.

• Coordinate our Employer of Record (EOR) relationships.

• Ensure GDPR compliance and labour law alignment across a multi-entity, multi-country setup.

• Own policy creation and maintenance – clear, compliant, and actually used.

Strategic flex capacity

• Take on projects beyond Ops (org design, talent, performance, comp & ben…) as priorities shift.

• Senior People professional with a track record spanning both Business Partnering and People Operations – you’ve done both, and consciously chose to specialise in Operations

• Experience across start-up, scale-up, and enterprise environments, with the judgement to know what to borrow from each

• A genuine, provable track record of using AI and automation to redesign People processes – this is central to the role, not a nice-to-have

• People leadership experience: you’ve led, developed, and grown a team

• You naturally question inefficient processes instead of accepting them.

• Personio (or comparable HRIS) super-user experience

• Multi-country experience: experience running complex ER cases, GDPR, and payroll coordination across Europe; US exposure a plus

• Fluent in German and English, spoken and written

• Based in or willing to relocate to the Stuttgart area, with regular presence at our Ludwigsburg HQ

Your benefits

• Flexible work schedule

• 30 vacation days plus 5 special leave days and 5 baby leave days

• Discounts on sustainable online shops

• Join a company at the forefront of innovation

• Provision of a MacBook

This is Instagrid

Pure instant power. Anywhere. We have created the world’s most advanced portable power supplies, bringing freedom to the way our customers work. With you we want to shape a world where advanced technology meets environmental responsibility and create lasting impact. Driven by our curiosity and the desire to leave tomorrow's world cleaner than we found it yesterday. Join us in transitioning away from combustion generators to a cleaner alternative for fast, measurable, and real outcomes. What we’ve achieved so far is just the beginning.

At Instagrid, we are deeply committed to equal employment opportunities as we believe in the power of diverse teams. We do not just accept diversity but actively search for the best talent regardless of gender, ethnical origin, age, religion, sexual orientation or place of origin. Working as a team, we treat each other with respect and value each other’s opinions to achieve our common goals.

We are looking forward to receiving your application!